Effective Date: December 1, 2025 

Organization: ecoCaledon 

Location: Caledon, Ontario, Canada

Registered Non-Profit: 1854698

At ecoCaledon, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our organization — whether through our website, events, programs, or other activities.

1. Information We Collect

We may collect the following types of personal information:

• Contact Information: Name, email address, mailing address, phone number.

• Membership/Donation Information: Payment details (processed securely by third-party providers), membership preferences.

• Payment and transaction information:  We do not store your credit card information or banking details other than the expiry date and the last four digits of your card number. The information you provide in connection with your donations is handled by our third-party payment processors, such as PayPal, in accordance with their terms of service and privacy policies.

• Volunteer Information: Skills, availability, and interests when you sign up to volunteer.

• Website Data: Non-identifying information such as IP address, browser type, and usage statistics (via analytics tools).

2. How We Use Your Information

We may use your information to:

• Communicate with you about programs, events, and initiatives.

• Process donations, membership renewals, or volunteer applications.

• Send newsletters, updates, and fundraising appeals (you can unsubscribe anytime).

• Improve our website and outreach efforts.

• Comply with legal or regulatory obligations.

3. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share information with:

• Service Providers: Trusted third parties (e.g., payment processors, email services) who help us operate.

• Legal Requirements: If required by law, regulation, or court order.

All service providers are required to keep your information confidential and secure.

4. Your Consent

By providing your personal information, you consent to its collection, use, and disclosure in accordance with this policy. You may withdraw your consent at any time, subject to legal and contractual restrictions, by contacting us (see Section 8).

5. Security

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, use, or disclosure.

6. Retention

We keep personal information only as long as necessary for the purposes outlined above, unless a longer retention period is required by law.

7. Your Rights

You have the right to:

• Access the personal information we hold about you.

• Request corrections or updates to your information.

• Withdraw consent for certain uses of your information.

8. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact us:

ecoCaledon 

Location: Caledon, Ontario, Canada

Email: info@ecocaledon.org